What is provided to the Exhibitor?
A 6ft. table and 2 chairs with a black tablecloth will be provided to each Exhibitor. In addition, there will be power cords evenly spaced throughout the perimeter of the Exhibit Hall. You are welcome to bring stand up banners, backdrops, and your own tablecloths.
Where will the Exhibit Hall be located?
The Exhibit Hall will be located in 1/3 of the Mission City Ballroom located on the first floor of the Santa Clara Convention Center. Access into the Exhibit Hall for Exhibitors and Attendees will be through the double doors off the Mission City Lobby.
Where do I check in as an Exhibitor?
Registration and Check-In will be in the Mission City Lobby located on the 1st floor of the Santa Clara Convention Center starting at 7:00 am PDT on both Thursday, August 27th and Friday, August 28th.
When are Exhibitor Load IN/Load OUT Times?
You will have (2) options for Load IN this year:
Wednesday, August 26th: 2:00 pm – 6:00 pm PDT
Thursday, August 27th: Starting at 6:30 am PDT
Load OUT: Friday, August 28th by 3:00 pm PDT
Where do we park when loading in and loading out our booth items?
You may use the circle drive located at the front of the Santa Clara Convention Center to load and unload your items. It is a short walk to the Exhibit Hall once you enter the glass doors.
Do I have access to a cart to help move my items?
No, the Santa Clara Convention Center does not provide carts to help load and unload your items. If you need additional assistance due to the size of your booth items, this assistance needs to be approved by the Kasner Symposium. If it is approved, then you will need to make separate arrangements for load in and load out directly with the Santa Clara Convention Center. Additional charges may apply.
Where do I park once I unload my items?
There is complimentary parking at the Convention Center, and third floor parking allows direct access into the Convention Center. For more information on parking, click here.
Can I ship booth items directly to the Convention Center?
The Santa Clara Convention Center no longer has a UPS/FedEx Store in house. The Convention Center will not receive any packages. If you are planning to ship items for your booth, you must make those arrangements with your selected hotel or a location of your choice and make the arrangements to bring the items to the Convention Center.
Exhibit Booth Location Selection
Exhibit Booth location and selection is by level of sponsorship and/or date of purchase and will be discussed with you directly by your Symposium Event Planner.
Can we have food & beverage at our booth for attendees?
The Santa Clara Convention Center does not allow outside food & beverage inside the Exhibit Hall. If you would like to have food & beverage at your booth, you can purchase it directly through the Convention Center by contacting the Catering Sales Department at: jnolasco@Levyrestaurants.com
Exhibit Hall Schedule
The Exhibit Hall will be open to attendees for the duration of the Symposium. To further promote attendee/exhibitor interaction, the following activities will also be scheduled inside the Exhibit Hall:
Thursday, August 27th
7:30 am – 8:30 am: Continental Breakfast
10:30 am – 11:00 am: Morning Break with Exhibitors
5:00 pm – 6:00 pm: Sponsors, Exhibitors, & Speakers Networking Reception
Friday, August 28th
7:00 am – 8:00 am: Continental Breakfast
9:45 am - 10:00 am: Morning Break with Exhibitors
**Is there a Host Hotel for the Symposium?
Yes, the Hyatt Regency Santa Clara is our preferred hotel for Sponsors and Exhibitors. The hotel is attached to the Santa Clara Convention Center. We have secured a special rate of $299+ per night.
Click this link for Reservation information:
Hyatt Regency Santa Clara
5101 Great America Parkway
Santa Clara, California, 95054
(408)-200-1234
Are meals provided?
Yes! Exhibitors are welcome to all food & beverage provided inside the Exhibit Hall. In addition, a Lunch Buffet will be available to everyone in the Mission City Lobby on Thursday, August 27th.
Will Wifi be provided?
Will there be a mobile app?
No, there will not be a mobile app.
Can we offer Raffle Prizes at our Exhibit Booth?
Yes! What a great way to collect those business cards at your Exhibit Booth! On Thursday August 27th, at the Networking Reception, we have allotted time for Exhibitors announce
your winners. If your organization would like to participate, please contact Stacey.scheirer@kasner.org with your company name and raffle item, and she will get you scheduled!
Can Exhibitors attend the Keynotes, General Session, and Breakout Sessions?
If you purchased a Premier, Platinum, Gold, Silver, Bronze, or Table Sponsorship, you have a designated number of complimentary tickets to attend all sessions. If you purchased an Exhibitor Level sponsorship, you can purchase tickets to attend the sessions for a discounted rate of $500 per person. You may contact Stacey.scheirer@kasner.org if you are interested.
Is there a website for more information?
Yes, send your guests to www.kasner.net for schedule and speaker information.