1. How do I reserve a table in the Mabie Grand Atrium?
- Student Groups may reserve table space in one of three areas in the Mabie Grand Atrium to sell event tickets or to promote other activities.
- Guidelines, signage, and reservations can be found on the Tabling Sign-up Sheet.
2. How do I order tables and chairs if my event is not in Charney?
- Contact Facilities Event Services to fill out an event equipment request.
- Contact Leah Nakasaki-Peterson, email@example.com if your event is in Benson or Locatelli.
3. How do I schedule an event and reserve a location in Charney?
- To add an event, go to the Master Calendar (http://emery.scu.edu/calendar/), click on “+Post Your Event” and fill out the requested information.
- Fill in the address with the room number you are requesting or indicate number of people you are anticipating. A comparable room will be assigned if that room is unavailable.
- Follow-up with an email to Jan Lam (firstname.lastname@example.org) to let her know of your request. Allow three (3) business days for a response.
- NOTE: Not all events need to be in first floor large rooms. The second floor has 3 rooms accommodating up to 25 people and 3 rooms accommodating up to 50 people.
4. If I want to have a panel or speaker event with alums or someone from a firm, etc., is there anyone that I should be contacting or could help me?
- YES! Please contact the Office of Career Management (email@example.com) or Law Alumni Relations at firstname.lastname@example.org). They can help you find alumni and/or speakers from firms, etc. They can also co-sponsor events!
5. What are my food options when purchasing food?
- Outside vendors can only be used for events in Charney Hall and if the food purchase is under $200.
- Bon Appetit or Adobe Lodge must be used if the event is outside of Charney Hall, the food purchase is over $200, or if alcohol will be served.
- Contact Cheryl Hartzheim (email@example.com or 408-551-1792), Director of Catering
- Contact Jessica Tramp (firstname.lastname@example.org or 408-551-1992) if your event is in Adobe Lodge.
- Please adhere to the University’s Food and Beverage Policy and the Alcohol Policy (found on page 19 of the Student Handbook) when planning events.
6. How do I advertise my events?
- Bulletin board located in the Community Lounge.
- TV screens – contact the SBA Director of Internal Communications.
- Student Announcement Channel (TV screens)- contact the SBA Director of Communications.
- Grapevine: E-mail the SBA Secretary at email@example.com no later than 5pm on Thursday prior to the week of publication. All submissions must be in PDF format.
7. How do I reserve parking for my speaker?
- Use Transportation Services’ online request form.
- Once confirmed, inform your speaker to give their name to the Campus Safety officer at the front gate to receive their permit.
- Contact Millie Kenney from Transportation Services (firstname.lastname@example.org).
8. What if I need technical support?
- If the event is in Charney Hall contact Law IT at email@example.com.
- If the event is outside of Charney Hall contact Academic Technology.
9. Can I afford my event? How do I get reimbursed?
- Check with your LSO Treasurer before you do anything!
- All reimbursements must be approved by the LSO Treasurer and the SBA Treasurer before they can be processed.
- Contact Shannon Wang, Director of Law Finance at firstname.lastname@example.org with questions.
- See the LSO Financial and Budget FAQs for more information.
10. If I am bringing in a well-known or controversial speaker, do I need to let anyone know?
- YES! Please contact Jill Klees in Law Student Services at email@example.com.
11. What else else I should be thinking of?
- Risk Management. Contact Jill Klees firstname.lastname@example.org help review programming and activities for risk management issues and concerns. She can contact the University Risk Manager, Sam Florio, if needed. Examples of when to use risk management:
- Review of contracts (SCU students can’t sign contracts)
- Clarification of travel and University vehicle policies
- Review of fire and safety regulations, including emergency procedures
- Insurance review of outside agency
- Safe service of alcohol at events
- See the Safety and Risk Management Guidelines for more info.
If you have additional event planning questions, please contact Jill Klees in Law Student Services at email@example.com.