Mabie Grand Atrium

Students, staff and faculty are permitted to reserve tables on the first floor of the Mabie Grand Atrium in designated spaces only for the sale of event tickets or to promote other activities. Contact the Director of Law Student Services for reservation information.

External groups who wish to reserve space for tabling on the second floor must schedule through the Office of Academic and Bar Success, the Library, or the Dean’s Office.

Charney Hall Community Lounge and Terrace

The lounge and outdoor patio space is intended for use by law students, staff and faculty only. Student groups, outside vendors, and for-profit organizations may not table in the lounge or outside patio space to sell event tickets or promote other activities.

Signage

No signage of any kind may be taped to walls, windows, white boards, tables, or doors. Advertising of events may not be written on white boards. Advertising of events is limited to digital media, the Grapevine, and the bulletin board in the Charney Hall Community Lounge.

Cell Phone Policy

The following policy applies to the entire law school community:

  1. Cell phones are allowed in the classrooms and library only if all forms of audible ringing and/or beeping are turned off. In these two locations, all cell phones may be operated in the vibrating mode.
  2. If a call is received on a cell phone in either the library or the classrooms, it should be taken outside. Speaking on a cell phone, no matter how quietly, is not allowed in the classrooms or the library.

Clery Act

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Santa Clara University annually collects information about campus crimes and other reportable incidents as defined by the law. Information presented in compliance with this act is made available to assist current and potential students and employees in making informed decisions regarding their attendance or employment at the University. These reports and other information about the law are available on the Campus Safety website. It is the policy of Santa Clara University that the campus community will be informed on a timely basis of all reports of crime and other information affecting the security of our campus and the personal safety of our students, faculty, staff, and guests.

E-Mail Accounts

Students are expected to activate their SCU e-mail account. Official administrative announcements are sent via SCU e-mail, and students are responsible for checking their e-mail regularly and keeping themselves informed. Once an e-mail has been sent to a student’s SCU e-mail account, the student is considered to have been officially notified.

International Students

Any type of work, paid or unpaid, done for an off-campus company or organization requires CPT authorization. If you have any assignment or project like this in one of your classes, please visit International Student Services (ISS) in the Global Engagement Office BEFORE engaging in the activity.

The university is now required to terminate the SEVIS record of any student found to be engaged in unauthorized employment. If you have any doubt about what constitutes employment, please come see ISS BEFORE engaging in any type of productive activity, paid or unpaid, for an off-campus company or organization. It is better to be safe than sorry.

CPT Courses: Off-campus externships still require CPT. Please see the course descriptions from your school for more details.

CPT Requests: As before, CPT authorization is provided by appointment only. In addition, the forms to request CPT have been updated to meet the federal requirements and only the updated forms will be accepted. Please find the updated form and instructions at: http://scu.edu/studentlife/iss/employment/Curricular-Practical-Training.cfm

CPT appointments can be made in person at the Global Engagement Office or via telephone, 408.551.3019.

In addition to the eligibility criteria set forth by the International Student Services Office, law students must successfully complete their first year and be in good academic standing in order to apply for Curricular Practical Training or Optional Practical Training.

Please refer to the International Student Services website: https://www.scu.edu/globalengagement/international-students/working–academic-internships/ for more information.

Gender-Based Discrimination and Sexual Misconduct Policy Purpose Statement

Santa Clara University is committed to providing an environment free of gender-based discrimination, including sexual harassment, sexual misconduct, sexual violence and assault, relationship (dating and domestic) violence, and stalking. The University provides resources and reporting options to students, faculty, and staff to address concerns related to gender-based discrimination and sexual misconduct prohibited by Title IX and University policy, and, through training and education, works to prevent its occurrence. The University seeks to provide a consistent, caring, and timely response when sexual and gender-based misconduct occurs within the University community. When the University becomes aware of allegations of sexual misconduct, it will take prompt and effective action. This action may include an initial assessment of safety and well-being, implementing interim remedies at no cost to the complainant for protection and support, discussing how the complainant wishes to proceed, initiating an investigation, and identifying appropriate avenues for resolution. The University’s response will be overseen by the Director of Equal Opportunity and Title IX.

The University’s Gender-Based Discrimination and Sexual Misconduct Policy applies to all students, faculty, and staff, and includes any individual regularly or temporarily employed, studying, living, visiting, or serving in an official capacity at Santa Clara University (including volunteers and contractors). The policy applies to both on-campus and off-campus conduct and to online actions that have a potential or actual adverse impact on any member of the University community, or which substantially interferes with a person’s ability to participate in University activities, or which could affect a substantial University interest or its educational mission. For more information about reporting, response, and adjudication, please see the University’s Gender-Based Discrimination and Sexual Misconduct Policy or contact the Director of Equal Opportunity and Title IX, www.scu.edu/title-ix.

What Constitutes Consent

The University adheres to California’s definition of affirmative consent for sexual activity. Affirmative consent means affirmative, conscious, and voluntary agreement to engage in sexual activity. Since individuals may experience the same interaction in different ways, it is the responsibility of each party to determine that the other has consented before engaging in the activity.

For consent to be valid, there must be a clear expression in words or actions that the other individual consented to that specific sexual conduct. Reasonable reciprocation can be implied. For example, if someone kisses you, you can kiss them back (if you want to) without the need to explicitly obtain their consent to being kissed back.

Consent can also be withdrawn once given, as long as the withdrawal is reasonably and clearly communicated. If consent is withdrawn, that sexual activity should cease. Consent to some sexual contact (such as kissing or fondling) cannot be presumed to be consent for other sexual activity (such as intercourse). A current or previous intimate relationship is not sufficient to constitute consent.

Consent is based on the totality of the circumstances evaluated from the perspective of a reasonable person in the same or similar circumstances, including the context in which the alleged incident occurred and any similar previous patterns that may be evidenced. The question of whether the responding party should have known of the reporting party’s incapacity is an objective inquiry as to what a reasonable person, exercising sober judgment, would have known, in the same or similar circumstances.

Consent is not voluntary if forced or coerced. Force is the use of physical violence or physical imposition to gain sexual access. Force also includes threats, intimidation (implied threats), and coercion that is intended to overcome resistance or produce consent Coercion is unreasonable pressure for sexual activity. Sexual activity that is forced is, by definition, non-consensual, but non-consensual sexual activity is not necessarily forced. Silence or the absence of resistance alone is not consent. Consent is not demonstrated by the absence of resistance. While resistance is not required or necessary, it is a clear demonstration of non-consent.

A person cannot consent if they are unable to understand what is happening, asleep, or unconscious for any reason. A person violates this policy if they engage in sexual activity with someone they know to be, or should know to be, physically or mentally incapacitated. This policy also covers a person whose incapacity results from a temporary or permanent physical or mental health condition, involuntary physical restraint, or the consumption of incapacitating drug or alcohol. Incapacitation occurs when someone cannot make rational, reasonable decisions because they lack the capacity to give knowing/informed consent (e.g. to understand the “who, what, when, where, why, or how” of their sexual interaction).

Incapacitation is determined through consideration of all relevant indicators of an individual’s state and is not synonymous with (under the) influence, impairment, intoxication, inebriation, blackout, or being drunk. It is not an excuse that the responding party was intoxicated and, therefore, did not realize the incapacity of the reporting party.

Reporting Options

There are confidential and non-confidential reporting options available. Confidential Resources include on and off campus mental counselors, health service providers, local rape crisis counselors, domestic violence resources, and members of the clergy and chaplains. Confidential on-campus resources include CAPS, Cowell Center, 408-554-4501; Wellness Center, 862 Market Street, 408-554-4409; and members of the clergy or chaplains. Confidential means that what a reporting party shares will not be communicated with anyone else unless except in extreme cases of immediacy of threat or abuse of a minor.

Reporting to Law Enforcement

For immediate, emergency assistance or to report a crime of sexual violence, including sexual assault, domestic/intimate partner violence, and stalking students, contact the Santa Clara Police Department, dial 911, or contact Campus Safety Services at 408-554-4444.

Reporting to the University

To report an incident to the University, students may:

Other campus reporting options: Students may report incidents and seek support from other University officials, including:

  • The Office of Student Life,
  • The Office of Residence Life (including Community Facilitators, Resident Directors, Assistant Resident Directors, Neighborhood Representatives, and Assistant Area Coordinators),
  • Spirituality Facilitators,
  • The Office of Housing,
  • Athletics and Recreation,
  • The Center for Student Leadership,
  • The Drahmann Center,
  • Disabilities Resources,
  • The Career Center, and
  • Campus Ministry.

Theses University resources are required to report incidents to the Director of Equal Opportunity and Title IX, who will oversee investigation and resolution process. At the time a report is made, a complainant does not have to decide whether or not to request or participate in an investigation or University resolution process.

Health Insurance

Santa Clara University requires all degree seeking students enrolled at least half-time in their school or college to have health insurance (excluding certificate and online programs).  In addition, all F-1 and J-1 visa students must have health insurance regardless of type of degree or number of units. All J-1 students should contact the Global Engagement Office at Santa Clara University for assistance with their insurance enrollment. This requirement helps to protect against unexpected high medical cost and provides access to quality health care.

Students may purchase the university sponsored United Healthcare PPO Student Health Insurance Plan, but are not required to if they can provide proof of other insurance coverage comparable to the United Healthcare PPO Student Health Insurance Plan.  The United Healthcare PPO insurance plan begins on August 15, 2019 and terminates on August 14, 2020.  We are awaiting the final approval from the CA Division of Insurance of the 2019/2020 insurance plan benefits and premium and do not yet have a confirmed premium amount for publishing.  For your information, the 2018/2019 United Healthcare plan annual premium was $2,968.00.  Once the 2019/2020 premium is available it will be posted on the insurance website listed below. Students with comparable health insurance must complete the Online Waiver Form with their own insurance information prior to the August 23, 2019 FINAL waiver deadline date.  To access the waiver and enrollment form please go to www.scu.edu/cowell/insurance and click on Click Here located on the page You will be taken to the Gallagher Student Login Page for Santa Clara Students.  In the Student Access column on the left click the option Student Waive/Enroll and follow the prompts.

All students will be subject to the waiver and insurance billing process as outlined below:

  • By June 24, 2019 – Health Insurance Waiver must be completed to avoid being charged the annual premium to your student account on June 25, 2019.
  • After June 25, 2019 – Online Health Insurance Waiver form must be completed by the law waiver deadline date of August 23, 2019 in order to have the health insurance charge reversed from the student account within 3-5 business days.   
  • By August 23, 2019 – The Online Health Insurance Waiver must be completed in order to have the health insurance charge reversed within 3-5 business days. 
  • After August 23, 2019 – The health insurance charge will remain on the student account until paid.  THIS CHARGE WILL NOT BE REVERSED.

All F-1 visa international students, regardless of number of units, must be enrolled in the SCU-sponsored health insurance plan unless the student meets one of the waiver exceptions below.  Please see Cowell website at www.scu.edu/cowell/insurance for detailed information.

  • Currently an enrolled dependent on a spouse/parent/partner or employee US based and Affordable Care Act compliant plan.
  • Attending SCU through the Saudi Arabian Cultural Mission (SACM) program and currently enrolled in the SACM-sponsored United Healthcare insurance plan.

The following types of insurance plans/programs are not acceptable and will not be considered:

  • Insurance plans called Travel Insurance do not provide acceptable coverage and may not be used for insurance coverage while at Santa Clara University.
  • Short Term Medical Plans that are available to purchase on a weekly or monthly basis.
  • Socialized medicine policies, including Canadian policies are not acceptable as insurance coverage while at Santa Clara University.
  • International insurance plans that are underwritten in a country outside of the United States.
  • California Medi-Cal health plans that do not have assigned benefit coverage in Santa Clara County, California, US. Your Medi-Cal must have assigned benefits in Santa Clara County, California, US.
  • Out-of-state Medicaid insurance plans do not cover students in California and thus is not eligible coverage to complete the waiver form.
  • Health Insurance plan must be in place for the entire time you are an enrolled student at the university.

In addition, your health insurance plan must include the following benefits/services:

  • Health insurance plans must provide benefits for Medical Evacuation and Repatriation of Remains. A minimum of $50,000 is required for Medical Evacuation and a minimum of $25,000 is required for Repatriation of Remains. (International Student requirement)
  • Health insurance policy must provide unlimited lifetime maximum coverage. Benefits cannot have a specific maximum amount.
  • Pre-existing conditions must be covered (with no waiting period).
  • Health insurance plans must provide coverage for inpatient and outpatient hospitalization in Santa Clara County, California, US.
  • Health insurance plans must provide access to local doctors, specialist, hospitals and other health care providers in emergency and non-emergency situations in Santa Clara County, California, US.
  • Health insurance plans must provide coverage for lab work, diagnostic x-rays, emergency room treatment, ambulance services and prescription coverage in Santa Clara County, California, US.
  • Health insurance plans must provide coverage for inpatient and outpatient mental health.

All law students, regardless of their insurance, are welcome to use the Cowell Health Center at any time. The Cowell Center does not bill insurance companies.  All charges will be posted to your student account. Students may request a receipt for charged services to submit to their insurance company for any reimbursement according to their plan benefits.

Name and Address Changes

Address, e-mail address, and phone number changes should be made through the eCampus system. All changes should be made immediately to ensure that students receive important information from the law school in a timely manner.

Name changes must be submitted to the Office of the Registrar. Please refer to https://scu.edu/registrar/frequently-asked-questions/  for additional information.

Nondiscrimination Policy

Santa Clara University prohibits discrimination on the basis of race, color, ethnicity, ancestry or national origin, religion or religious creed, age (over 40), sex, gender expression, gender identity, sexual orientation, marital status, registered domestic partner status, veteran or military status, physical or mental disability (including perceived disability), medical condition (including cancer related or genetic characteristic), pregnancy (includes childbirth, breastfeeding, and related medical conditions), or any other protected category as defined and to the extent protected by law in the administration of its educational policies, admissions policies, scholarships and loan programs, athletics, or employment-related policies, programs, and activities; or other University administered policies, programs, and activities. Additionally, it is the University’s policy that there shall be no discrimination or retaliation against employees or students who raise issues of discrimination or potential discrimination or who participate in the investigation of such issues.

The Director of Equal Opportunity and Title IX coordinates and oversees the prompt response, impartial and thorough investigation, and equitable and timely resolution to all instances of discrimination and harassment, sexual harassment, and other forms sexual misconduct involving students, faculty, and staff. The Director also tracks incidents and trends involving sexual misconduct, and serves as the principal contact for government and external inquiries regarding civil rights compliance and Title IX. Inquiries about this policy or to report an incident of discrimination, harassment, retaliation, or sexual misconduct should contact:

Belinda Guthrie
Director of Equal Opportunity and Title IX
Office of Equal Opportunity and Title IX
Santa Clara University
Loyola Hall, Suite 140
425 El Camino Real
Santa Clara, CA 95050
(408) 554-3043
www.scu.edu/title-ix/

Digital Signage/Student Announcement Channel

The Student Announcement Channel (SAC) is a resource for law students, staff, faculty, alumni, and guests of the law school and University. Two screens are located on the first floor and one screen is located in the Community Lounge.

Advertising on the SAC is available only for events, wellness promotions, or news of interest to University law students. Law Student Organizations wishing to post an announcement must submit their announcement to the SBA Director of Internal Communication for approval and posting.

  1. The law school reserves the right to deny any advertisement that is deemed inappropriate for the purpose of the SAC.
  2. The law school reserves the right to deny any predesigned ad based on appearance.
  3. Content is the responsibility of the submitter. The law school may edit content if it is too lengthy.
  4. Slides may not refer to or feature illustrations of alcohol.
  5. Content must fall within one of the following areas:
    1. Events on campus
    2. Events off campus, sponsored by the law school or a University entity
    3. Deadlines/timelines
    4. Job announcements approved by the Office of Career Management
    5. Promotion of wellness initiatives

Personal messages, philosophical statements, and other messages beyond these areas will not be included.

Student Lockers

Lockers in Charney Hall are available for rent through the SBA during summer Orientation and during the first week of school. Contact the SBA with questions and for pricing information.

Student Records and Release of Information

The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the confidentiality of the University records of Santa Clara University students. A student is any person who attends or has attended a class, which includes courses taken through videoconference, satellite, Internet, or other electronic and telecommunication technologies, and for whom the institution maintains education records. The University is authorized under provisions of the Act to release directory information to any person on request, unless a student explicitly requests in writing that the University not do so and keep directory information confidential.

A student’s directory information is designated as follows:

  • Student’s name
  • Address: Campus post office box, local, and permanent addresses (residence hall and room numbers are not disclosed)
  • Telephone number
  • Email address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Classification level/academic standing
  • Dates of attendance (defined as academic year or quarter)
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees (including expected or actual degree date), honors and awards received, and dates
  • Most recent educational agency or institution attended

During the registration period and throughout the academic year, students may request in writing through the Student Services office or the Office of the Registrar that directory information be kept confidential. Once filed, the request remains in effect until the beginning of the next academic year or a shorter period if designated by the student. Graduating students must notify the Office of the Registrar in writing to remove the nondisclosure notation from their record. The University is authorized under FERPA to release educational and directory information to appropriate parties without consent if the University finds an articulable and significant threat to the health or safety of a student or other individuals in light of the information available at the time.

Former or current borrowers of funds from any Title IV student loan program should note carefully that requests for nondisclosure of information will not prevent the University from releasing information pertinent to employment, enrollment status, current address, and loan account status to a school lender, subsequent holder, guarantee agency, the United States Department of Education, or an authorized agent.

Students have the right to inspect and review their educational records at the following offices:

  • Official academic records, including application forms, admission transcripts, letters of acceptance, and a student’s permanent academic record are on file and maintained in the Office of the Registrar and the Student Services Office.
  • Working academic files are maintained by the Office of Academic & Bar Success.
  • Records related to a student’s nonacademic activities are maintained in the Office of the Senior Assistant Dean for Student Services.
  • Records relating to a student’s financial status with the University are maintained in the various student financial services offices.

Certain records are excluded by law from inspection, specifically those created or maintained by a physician, psychiatrist, or psychologist in connection with the treatment or counseling of a student. Parents’ financial information, including statements submitted with scholarship applications, is also excluded by law from inspection. Third parties may not have access to educational records or other information pertaining to students without the written consent of the student about whom the information is sought.

Students have the right to request the amendment of their educational records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights. Students may direct complaints regarding academic records to the dean of the college or school in which they are enrolled or to the University registrar. In addition, students have the right to file a complaint with the United States Department of Education concerning alleged failures by the University to comply with the requirements of the Act. Written complaints should be directed to the Family Policy Compliance Office, Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-5920.

For further information regarding Santa Clara University’s FERPA policy, please refer to https://www.scu.edu/ferpa/scu-ferpa-policy/.

Title IX of the Education Amendments of 1972

Title IX is a federal civil rights law that prohibits discrimination based on the sex or gender of students and employees in educational institutions that receive federal financial assistance. Title IX states that: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.” Title IX promotes equity in academics and athletics programs and activities, and prohibits all forms of sex and gender-based discrimination, including sexual harassment and sexual violence.

Title IX also prohibits discrimination against a student based on pregnancy, childbirth, false pregnancy, termination of pregnancy, or recovery from any of these conditions. Students may request adjustments and accommodations based on pregnancy needs or on a pregnancy-related complication for as long as the student’s doctor deems the accommodation to be medically necessary. Requests for pregnancy-related accommodations should be directed to Disabilities Resources at 408-554-4109 or to the Director of Equal Opportunity and Title IX, Loyola Hall, Suite 140, 408-551-3043.

Section 504 of the Rehabilitation Act of 1973 and Americans with Disabilities Act (ADAAA)

Santa Clara University is committed to ensuring equal treatment and educational opportunity to students with disabilities, including those with learning disabilities, ADHD, chronic health conditions, traumatic brain injuries, hearing impairments, physical disabilities, psychological disorders, visual impairments, and other health impairments in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADAAA). Students with disabilities who are registered with the SCU Disabilities Resources (DR) office may be qualified to receive accommodations, auxiliary aids or services based on supporting documentation. To register with DR, contact the Director at (408) 554-4109 or disabilitiesresources@scu.edu.