Until further notice students, staff, faculty, and external groups will not be permitted to enter Charney Hall without the prior permission of the Dean and only upon completion of and compliance with the Charney Access Memorandum of Understanding. Contact the Director of Student Life for more information.
Charney Hall Community Lounge and Terrace
The lounge and outdoor patio space are intended for use by law students, staff and faculty only. Student groups, outside vendors, and for-profit organizations may not table in the lounge or outside patio space to sell event tickets or promote other activities.
Tabling Policy for Charney Hall
- Limitations: Reservation of tables on the first floor in the Mabie Grand Atrium Hall is permitted for students, faculty, and staff of Santa Clara Law only. External groups who wish to reserve space for tabling on the second floor in the recessed bench areas outside of room 205, 206, and 207 must schedule through the Office of Academic and Bar Success, the Mabie Law Library, or the Dean’s Office.
- Reservations: Students, faculty, and staff may reserve space through the “Fall 2020 Internal LSO Tabling Reservation” sign-up sheet. Charney Hall Spaces are reserved for the entire day. External vendors must work with SCU contact to reserve space on the second floor of Charney Hall. Spaces are reserved for the entire day.
- Locations: There are three areas in which tabling is permitted on the first floor in the Mabie Grand Atrium, at the south entrance, in the recessed bench areas outside of room 103, 104, and 106. Each area has a designated table. External vendor tabling is permitted on the second floor in Charney Hall. There are recessed bench areas outside of room 205, 206, and 207. Each area has a designated table.
- Signage: Signage is permitted, but only in clear plastic standing holders that may be checked out from the Charney Information Services Desk. Signage may not be taped to walls, tables or doors.
- Guidelines for Tabling. Music, media or voice amplification is not permitted.
- Charney Hall Information Services Desk will not store tabling items.
- Tables may only be reserved in designated areas. No chairs may be added to a tabling set-up; individuals are restricted to booth seating only.
- Distribution of food and beverages that conflict with the University’s contracted vendors is prohibited.
- All refuse must be disposed of appropriately and the table reset in the condition in which it was found. The Law School reserves the right to charge any incurred custodial or facilities fees to the responsible organization/party.
- Law Student Services reserves the right to define appropriate behavior as needed to ensure a peaceful academic environment.
Cell Phone Policy
The following policy applies to the entire law school community:
- Cell phones are allowed in the classrooms and library only if all forms of audible ringing and/or beeping are turned off. In these two locations, all cell phones may be operated in the vibrating mode.
- If a call is received on a cell phone in either the library or the classrooms, it should be taken outside. Speaking on a cell phone, no matter how quietly, is not allowed in the classrooms or the library.
Policy Regarding Pets Brought to the School of Law Campus
Purpose and General Statement
From time to time, School of Law staff, faculty, and students may bring their pets to the School’s campus. Presently, the only pets permitted on the Santa Clara University School of Law campus are dogs.
Bringing one’s dog to campus is a privilege, and not a right or entitlement. This privilege may be revoked at any time, without prior notice, pursuant to the provisions of this policy.
The School of Law and the University are obliged to ensure that no dog poses a threat, nuisance, or significant distraction, or interferes in any meaningful way with the School’s operations. The School and University must also ensure that all persons are protected from potential health and safety hazards posed by dogs on the campus.
Service dogs that have been trained to do work or perform tasks for the benefit of an individual with a disability are NOT regulated by this policy. For more information about Santa Clara University’s Service Animal Policy, see https://www.scu.edu/disabilities/policy-and-procedures/
No dog is permitted on the School of Law’s campus, either inside the building or on any of its exterior premises, except pursuant to the following terms and conditions:
- All dogs must be registered with the School of Law. Registration may be accomplished through the Dean’s Office, as specified below.
- The Dean (or her designee) shall have the discretion to prohibit any dog from being present on the School of Law campus, if the Dean (or her designee) determines that the dog poses a threat, nuisance, or significant distraction, or interferes in any meaningful way with the School’s operations.
- Any Director or Manager of an office within the School of Law shall have the authority to exclude dogs generally, or a particular dog, if the Director or Manager believes that their presence unduly interferes with the operations of that office.
- Any dog that is brought to the School of Law campus must be properly vaccinated, flea free, and licensed with the appropriate authority.
- No dog shall be permitted in any classroom, conference room, collaborative learning space, or bathroom, or in any area (or in close proximity to any area) in which food is regularly served or prepared, or is being served or prepared.
- No dog will be permitted in the law library except, as necessary when owned by a staff or faculty member, to take the dog to or from the staff or faculty member’s office.
- The owner is responsible for the remediation or cleaning, or paying for the remediation or cleaning, of any mess attributable to the dog or the dog’s condition (such as fleas).
- While within the Law School building, all dogs must be on a leash held and controlled by a responsible person, the length of which leash cannot exceed six feet.
In registering a dog with the School of Law’s Dean’s Office, all owners must agree to the following:
- That they will indemnify and hold harmless the University from any and all personal injuries and property damages caused by their dogs.
- That they will provide a small mat or rug for the dog, for purposes of protecting the carpet.
- That they will not permit the dog to run loose in the law school building.
- That they will bathe and groom the dog regularly to avoid complaints regarding the dog’s odor, or the presence of fleas.
- That they will ensure that the dog’s identification is visible at all times while the dog is on campus.
- That they will be respectful of the fact that others on campus may be allergic to dogs, may be scared by dogs, or may simply dislike dogs.
- That they will immediately cease bringing the dog to campus if, pursuant to the provisions of this policy, either the Dean (or her designee) or the Manager or Director of the relevant office, determines that the dog poses a threat, nuisance, or significant distraction, or interferes in any meaningful way with the school’s or office’s operations.
Policy on Curbing Alcohol Use at Law School Events
At Santa Clara Law, Wellness Matters. Inspired by the Jesuit value of cura personalis or “care of the whole person,” Santa Clara Law is committed to the active process of developing the potential of all members of its community in each of these eight pillars of wellness – physical, social, emotional, occupational, financial, spiritual, intellectual, and environmental.
Of particular concern within the legal community is the prevalence of substance abuse issues. The ABA’s National Task Force on Lawyer Well-Being, in their recent report The Path to Lawyer Well-Being: Practical Recommendations for Positive Change, noted that
- “…a law school sends a strong message when alcohol-related events are held or publicized with regularity.
- Students in recovery and those thinking about it may feel that the law school does not take the matter seriously and may be less likely to seek assistance or resources.
- Events at which alcohol is not the primary focus should be encouraged and supported.
- Law school faculty should refrain from drinking alcohol at law school social events.”
In reviewing our policies and assumptions around the use of alcohol, we have come to the conclusion that any institutional actions that reinforce or normalize the concept of a “work hard, play hard” legal community are contrary to our wellness mission. We understand that this might seem drastic to some members of our community, but we are committed to being leaders in the national efforts to prioritize the well-being of our students.
- General Policies
- A Responsible Use of Alcohol Form needs to be filled out and approved by the Dean of Students, Law School Dean, or designee prior to any Law School event where alcohol will be served.
- No Open Bars or Cash Bars will be allowed. If alcohol is permitted, it will be limited to beer and wine.
- Alcohol consumption will be monitored through the use of Wristbands or Drink Tickets with a limit of two attached drink tickets per attendee. Additional tickets will not be made available. The use of drink tickets will be approved for events involving primarily alumni or faculty.
- Alcohol service will end at least 30 minutes before the scheduled ending time of the event.
- All events with alcohol must include food and non-alcoholic beverages.
- No pitcher, keg or bottle service will be available.
- Alcohol may not be the primary focus of the event and may not be used as an inducement to participate in the event.
- Serving donated alcohol must be approved by the Dean of Students or Law School Dean prior to being served.
- Advertising for the event may not portray symbols of alcohol or alcohol consumption, may not include any form of excessive alcohol consumption (i.e. drink specials, drinking contests or competitions), and may not emphasize frequency or quantity of alcohol consumption.
- All advertising of SCU sponsored events should include the following statement, “At Santa Clara Law, Wellness Matters. In solidarity with our wellness efforts, this event (a) does not include alcoholic beverages or (b) will have limited alcohol available.”
- Additional Policies Governing Student Sponsored Events
- School funds may not be used to purchase alcohol.
- All LSO officers present at the event will act as hosts at all times during the event.
- LSO officers and host volunteers may not consume alcohol before or during the event.
- Hosts must attend Sober Monitor Training (information forthcoming)
- Students may not sign any contracts with food or beverage providers. All contracts must be reviewed and signed by the office of the Senior Assistant Dean for Law Administration. Alcohol must be listed as a separate line item on contracts and invoices.
- Banquet Security Requirements:
- If event venue does not provide security, LSO’s must hire trained security personnel. One security guard should be hired for every 50 attendees.
- Security to police all entrances and exits.
- Security to deny entrance to any guests who are intoxicated.
- All law students attending must sign Moral Character Memorandums of Understanding.
- All law students attending must register and provide contact information for any non-affiliated guests.
- The number of guests must not exceed the recommended space capacity.
- Law students and guests must show identification when entering the venue.
- Four hours is the maximum length of an event.
- LSO must ensure that the food service provider or designated licensed agent will check for proper identification and uses employees that are TIPS trained (Training for Intervention Procedures by Servers) or similar training.
- Barristers’ Ball:
- Ticket sales to be limited to graduating students and their one guest only. Exceptions will be made for the SBA Board.
- The SBA Board each year will include a Risk Manager position beginning in the 19/20 academic year, who will work with Student Services and University personnel to ensure the event is safe.
- An area will be set aside with food and non-alcoholic beverages for intoxicated students to rest before leaving the venue. A member of the SBA Board will staff this area and ensure that intoxicated students have a “buddy” who is sober and who will see them safely home.
- For further information on the Substance Abuse Problems in the Legal Profession
- The Path to Lawyer Well-Being Report, 2017: https://www.americanbar.org/content/dam/aba/images/abanews/ThePathToLawyerWellBeingReportRevFINAL.pdf, Page 40 Recommendations for Law Schools , #34. Discourage Alcohol-Centered Social Events.
- Suffering in Silence: https://jle.aals.org/home/vol66/iss1/13/
Law Student Organizations (LSOs)
Law students are free to organize and join organizations whose stated purposes are consistent with the University and School of Law mission. Registration carries with it certain rights and responsibilities. Registered groups can be held accountable to the norms and standards of conduct and civility that exemplify the law school and university community.
All student organizations seeking recognition by the Law School and the Student Bar Association (SBA) and seeking eligibility for University benefits must be appropriately registered and must follow the procedures detailed in this policy.
All Law Student organizations must:
- Have a purpose not inconsistent with the mission and educational goals of Santa Clara Law.
- Limit membership to current and former law students of Santa Clara University.
- Ensure the Treasurer of the LSO is a law student.
- Maintain an up-to-date web page for their organization.
- Secure and obtain the signature from a Faculty Advisor.
- Submit the Student Organization Registration Form each academic year.
- Ensure that an up-to-date club constitution is on file with the Law Student Services office.
- Ensure that all officers complete the Club Quiz.
- Comply with the policies listed below.
Financial and Budget Information
All SCU law students contribute to the SBA and LSO budget through their tuition dollars. The funds are allocated to the Student Bar Association by the Dean through the annual Law School Budget process. The Student Bar Association uses 30% of these funds for their operations. The remaining 70% is divided among the approved Law Student Organizations, following the budget process outlined in the SBA Constitution and with the approval of the Senior Assistant Dean for Administration. LSO’s can request up to $50 per event to purchase food for events. For more information on financial and budget information contact the SBA Treasurer or the Law Finance Office.
- Driver Agreement
The University Vehicle Driver Agreement Form is required for each student driving a vehicle as part of a University-sponsored trip, including off-campus events planned by student organization. This form must be filled out and turned in to Law Student Services, Charney 114 prior to the event.
- Participant Agreement
The University Participant Agreement Form is required for each student participating in potentially risky activities on or off campus. This form must be filled out and turned in to the Law Student Services Office, Charney 114 prior to the event.
- Transportation Statement
This statement should be added to any publicity about off-campus events that do not have organized transportation: “SCU is not responsible for transportation to and from this event.”
- Travel Reimbursement
Review the Law Finance Office’s detailed student travel reimbursement policy prior to your travel and use the Business Expense Report for Travel form for reimbursements. Contact Law Finance for questions regarding reimbursements.
LSO’s wishing to reach out to lawyers or law firms for fundraising must first consult with the Law Alumni and Development Office. To do so, please follow these steps:
- Send an email to firstname.lastname@example.org with your proposed outreach plan, potential donors and timeline.
- Communicate results with Law Development Office.
- Gifts over $250.00 must be reported to the Law Development Office within three (3) days of receipt, including the name and contact information of the donor.
- Advise the Law Development Office when any alumnus will be attending events on campus. Include alumni graduation years in any promotional flyers or website advertising to acknowledge alumni participation.
- All donations received must be submitted to the Law Finance Office for deposit into LSO’s fundraising account.
Payments and Reimbursements
Invoices and reimbursement requests must be submitted to the Law Finance Office for payment. Please visit the Law Finance Office website for reimbursement forms and other information. For more details, refer to the frequently asked questions. If an alcohol agreement is not filed with the Director of Student Life prior to incurring event expenses or hosting an event, you may not be reimbursed for the event.
Students are required to follow the procedures and guidelines contained in the Guide for Law Student Organizations.
Each LSO will select one date during the Super Draft event each semester for one full day. Another LSO may share your date if they do not have a competing audience. LSOs and Academic Departments are encouraged to work together, co-sponsor, and collaborate on events. LSO’s requesting an additional event must get permission from the LSO that has ownership of the shielded date to hold a concurrent event. The LSO with the shielded date has the right not to grant permission. Once you receive permission, send the email notification to Law Student Services.
Adding an Event
To add an event, students must post the event request to the Emery calendar following the rules in the Guide for Law Student Organizations. A follow-up email must be sent to the Director of Student Life. Allow three (3) business days for a response.
Advertising an Event
Advertising of events is limited to digital media, the Grapevine, and the bulletin board in the Charney Hall Community Lounge.
Flyers may only be posted on the board in the Community Lounge. No signage of any kind may be taped to walls, windows, white boards, tables or doors. Advertising of events may not be written on white boards.
The following statement about the Americans with Disabilities Act and Section 504 (ADA/504) must be included in all marketing for an event:
“In compliance with the ADA/504, please direct your accommodation requests to NAME at EMAIL ADDRESS.”
For NAME fill in the name of the primary student organizing this event, and for EMAIL ADDRESS fill in that student’s email address.
The SBA Director of Internal Communications is the only person authorized to send emails to the SBA email list, which includes all law students. Each LSO is permitted to send one email every seven days.
The Grapevine is a weekly email newsletter sent to the law community by the SBA. To include your information, email a PDF version of your flyer to email@example.com no later than 5pm on the Thursday prior to the week of publication.
The SBA Director of Internal Communications will assist LSO’s with posting slides to the digital screens located in the Mabie Grand Atrium following the Digital Signage Policy:
Advertising on the SAC is available only for events, wellness promotions, or news of interest to University law students. Law Student Organizations wishing to post an announcement must submit their announcement to the SBA Director of Internal Communication for approval and posting.
- We reserve the right to deny any advertisement that is deemed inappropriate for the purpose of the SAC.
- The law school reserves the right to deny any pre-designed ad based on appearance.
- Content is the responsibility of the submitter. The law school may edit content if it is too lengthy.
- Slides may not refer to or feature illustrations of alcohol.
- Content must fall within one of the following areas:
- Events on campus
- Events off campus, sponsored by the law school or a University entity
- Job announcements approved by the Office of Career Management
- Promotion of wellness initiatives
Personal messages, philosophical statements, and other messages beyond these areas will not be included.
Classroom Use for Events
Classrooms must be returned to the order in which they were found. Remove all food and trash from the classrooms at the end of your event.
Food and Drink
Outside vendors can only be used for events scheduled in Charney Hall and only if the food purchase is under $200. Bon Appetit or Adobe Lodge must be used if the event is outside of Charney Hall, the food purchase is over $200, or if alcohol will be served. All student organizations must follow SCU’s food policy. If alcohol will be served, you must adhere to the Santa Clara Law Alcohol Policy below.
The following statement must be read at the beginning of an event featuring a speaker who will be presenting content that may incite or offend others:
“The presence of a guest speaker on the campus of SCU does not necessarily imply approval or endorsement by the University of the views expressed by the guest speaker or by anyone else present at the event.”
To view the Speakers Policy in its entirety, see pages 56-58 in the Student Handbook.
Please consult with Law Student Services if you are hosting a speaker who may be considered controversial two weeks prior to the event date.
Safety and Risk Management
The purpose of safety and risk management is to minimize and prevent accidental loss and to ensure that all student organization events are fun and safe. Law Student Services and Law Administrative Services can help guide you through the event planning process to determine which areas of safety and risk management apply to your event. Examples of when to use risk management:
- Review of contracts (SCU students can’t sign contracts). Clarification of travel and University vehicle policies
- Review of fire and safety regulations, including emergency procedures
- Insurance review of outside agency
- Safe service of alcohol at events
- See the Safety and Risk Management Guidelines for more info.
Club Web Pages
All Law Student Organizations must maintain a web page for the Law School website. The current student life web pages can only be updated by the SBA Director of Internal Communications. Please contact the SBA Director of Internal Communications with any questions.
Students are expected to activate their SCU email account. Official administrative announcements are sent via SCU email, and students are responsible for checking their e-mail regularly and keeping themselves informed. Once an email has been sent to a student’s SCU email account, the student is considered to have been officially notified.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Santa Clara University annually collects information about campus crimes and other reportable incidents as defined by the law. Information presented in compliance with this act is made available to assist current and potential students and employees in making informed decisions regarding their attendance or employment at the University. These reports and other information about the law are available on the Campus Safety website. It is the policy of Santa Clara University that the campus community will be informed on a timely basis of all reports of crime and other information affecting the security of our campus and the personal safety of our students, faculty, staff, and guests.
Gender-Based Discrimination and Sexual Misconduct Policy Purpose Statement
Notice of Nondiscrimination
Santa Clara University’s fundamental principles of academic excellence through diversity and inclusion is central to the University’s Jesuit, Catholic values, and requires us to provide a workplace and educational environment free from discrimination. In accordance with federal and state law, Santa Clara University does not discriminate and prohibits discrimination against any individual on the basis of race, ethnicity, nationality, religion, age, gender, gender expression, gender identity, sexual orientation, marital status, registered domestic partner status, veteran or military status, physical or mental disability (including perceived disability), medical condition (including cancer related or genetic characteristics), pregnancy (including childbirth, breastfeeding, and related medical conditions), or other protected classes under the law. This policy therefore affects employment policies and actions, as well as the delivery of educational services at all levels and facilities of the University including in admissions, scholarships and loan programs, athletics, hiring, promotion, job assignment, retention, and compensation. The University will promptly investigate all complaints of illegal discrimination, sexual harassment, and related retaliation against employees and students who report alleged incidents of discrimination, harassment or sexual harassment or who participate in the investigation of such issues in accordance with applicable federal and state laws.
Title IX of the Education Amendments of 1972
Title IX of the Education Amendments of 1972 (“Title IX”), 20 U.S.C. §1681 et seq., is a Federal civil rights law that prohibits discrimination on the basis of sex in education programs and activities. Santa Clara University is committed to providing an environment free from discrimination based on sex and provides a number of resources and services to assist students, faculty and staff in addressing issues involving sex discrimination. Under Title IX, discrimination on the basis of sex can include sexual harassment or forms of sexual violence, such as rape, sexual assault, domestic violence, dating violence, sexual exploitation, and stalking also prohibited by University Policy.
For more information about the equal opportunity, nondiscrimination and sexual policies, guiding principles, definitions, and procedures for making and resolving complaints see https://www.scu.edu/title-ix/policies-reports. Inquiries regarding the University’s equal opportunity and nondiscrimination policies may be directed to the Director for the Office of Equal Opportunity and Title IX who serves as the University’s designated Title IX Coordinator and ADA/504 Coordinator, and Affirmative Action Officer.
Belinda Guthrie, Director of Equal Opportunity and Title IX
Santa Clara University | Office of Equal Opportunity and Title IX
500 El Camino Real | Santa Clara, CA 95053
Office Location: Loyola Hall, Suite 140, 425 El Camino Real, Santa Clara, CA 95053
Main Office: 408-551-3043 | Direct Line: 408-554-4113
Sex discrimination claims or other inquiries concerning the application of Title IX of the Education Amendments of 1972 and its implementing regulations may also be directed to the Director of Equal Opportunity and Title IX, the Assistant Secretary, Office for Civil Rights or both. Inquiries regarding civil rights compliance and discrimination complaints may also be made externally to the Equal Employment Opportunity Commission (EEOC), and/or the California Department of Fair Employment and Housing (DFEH).
NOTE: The Department of Education issued new Title IX regulations to be effective August 14, 2020. The University will update relevant policies and procedures, including Policy 311: Prevention of Unlawful Harassment and Discrimination and the Gender-Based Discrimination and Sexual Misconduct Policy to ensure compliance and will post revisions online at www.scu.edu/title-ix.
What Constitutes Consent
The University adheres to California’s definition of affirmative consent for sexual activity. Affirmative consent means affirmative, conscious, and voluntary agreement to engage in sexual activity. Since individuals may experience the same interaction in different ways, it is the responsibility of each party to determine that the other has consented before engaging in the activity.
For consent to be valid, there must be a clear expression in words or actions that the other individual consented to that specific sexual conduct. Reasonable reciprocation can be implied. For example, if someone kisses you, you can kiss them back (if you want to) without the need to explicitly obtain their consent to being kissed back.
Consent can also be withdrawn once given, as long as the withdrawal is reasonably and clearly communicated. If consent is withdrawn, that sexual activity should cease. Consent to some sexual contact (such as kissing or fondling) cannot be presumed to be consent for other sexual activity (such as intercourse). A current or previous intimate relationship is not sufficient to constitute consent.
Consent is based on the totality of the circumstances evaluated from the perspective of a reasonable person in the same or similar circumstances, including the context in which the alleged incident occurred and any similar previous patterns that may be evidenced. The question of whether the responding party should have known of the reporting party’s incapacity is an objective inquiry as to what a reasonable person, exercising sober judgment, would have known, in the same or similar circumstances.
Consent is not voluntary if forced or coerced. Force is the use of physical violence or physical imposition to gain sexual access. Force also includes threats, intimidation (implied threats), and coercion that is intended to overcome resistance or produce consent Coercion is unreasonable pressure for sexual activity. Sexual activity that is forced is, by definition, non-consensual, but non-consensual sexual activity is not necessarily forced. Silence or the absence of resistance alone is not consent. Consent is not demonstrated by the absence of resistance. While resistance is not required or necessary, it is a clear demonstration of non-consent.
A person cannot consent if they are unable to understand what is happening, asleep, or unconscious for any reason. A person violates this policy if they engage in sexual activity with someone they know to be, or should know to be, physically or mentally incapacitated. This policy also covers a person whose incapacity results from a temporary or permanent physical or mental health condition, involuntary physical restraint, or the consumption of incapacitating drug or alcohol. Incapacitation occurs when someone cannot make rational, reasonable decisions because they lack the capacity to give knowing/informed consent (e.g. to understand the “who, what, when, where, why, or how” of their sexual interaction).
Incapacitation is determined through consideration of all relevant indicators of an individual’s state and is not synonymous with (under the) influence, impairment, intoxication, inebriation, blackout, or being drunk. It is not an excuse that the responding party was intoxicated and, therefore, did not realize the incapacity of the reporting party.
There are confidential and non-confidential reporting options available. Confidential Resources include on and off campus mental counselors, health service providers, local rape crisis counselors, domestic violence resources, and members of the clergy and chaplains. Confidential on-campus resources include CAPS, Cowell Center, 408-554-4501; Wellness Center, 862 Market Street, 408-554-4409; and members of the clergy or chaplains. Confidential means that what a reporting party shares will not be communicated with anyone else except in extreme cases of immediacy of threat or abuse of a minor.
Reporting to Law Enforcement
For immediate, emergency assistance or to report a crime of sexual violence, including sexual assault, domestic/intimate partner violence, and stalking students, contact the Santa Clara Police Department, dial 911, or contact Campus Safety Services at 408-554-4444.
Reporting to the University
To report an incident to the University, students may:
- Report directly to the Director of Equal Opportunity and Title IX
- Report online at https://www.scu.edu/title-ix/reporting/
- Report anonymously using EthicsPoint at edu/hr/quick-links/ethicspoint/
Other campus reporting options: Students may report incidents and seek support from other University officials, including:
- The Office of Student Life,
- The Office of Residence Life (including Community Facilitators, Resident Directors, Assistant Resident Directors, Neighborhood Representatives, and Assistant Area Coordinators),
- Spirituality Facilitators,
- The Office of Housing,
- Athletics and Recreation,
- The Center for Student Leadership,
- The Drahmann Center,
- The Office of Accessible Education (OAE), previously known as Disabilities Resources (DR)
- The Career Center, and
- Campus Ministry.
These University resources are required to report incidents to the Director of Equal Opportunity and Title IX, who will oversee the investigation and resolution process. At the time a report is made, a complainant does not have to decide whether or not to request or participate in an investigation or University resolution process.
Santa Clara University requires all degree seeking students enrolled at least half-time in their school or college to have health insurance (excluding certificate programs). In addition, all F-1 and J-1 visa students must have health insurance regardless of type of degree or number of units. This requirement helps to protect against unexpected high medical cost and provides access to quality health care.
Students may purchase the university sponsored Student Health Insurance Plan, but are not required to if they can provide proof by completing the online waiver form, of other insurance coverage comparable to the school sponsored plan. The school sponsored insurance plan begins on August 15, 2020 and terminates on August 14, 2021. We are awaiting the final approval from the CA Division of Insurance of the 2020/2021 insurance plan benefits and premium and do not yet have a confirmed premium amount for publishing. For your information, the 2019/2020 school sponsored insurance plan annual premium was $2,968.00. Once the 2020/2021 premium is available it will be posted on the insurance website listed below. Students with comparable health insurance must complete the Online Waiver Form with their own insurance information prior to the August 21, 2020 FINAL waiver deadline date. To access the waiver and enrollment form please go to www.scu.edu/cowell/insurance and click on Click Here located on the page. You will be taken to the Gallagher Student Login Page for Santa Clara Students. In the Student Access column on the left click the option Student Waive/Enroll and follow the prompts.
All students will be subject to the waiver and insurance billing process as outlined below:
- By June 24, 2020 – Health Insurance Waiver must be completed to avoid being charged the annual premium to your student account on June 25, 2020. *
- After June 25, 2020 – Online Health Insurance Waiver form must be completed by the law waiver deadline date of August 21, 2020 in order to have the health insurance charge reversed from the student account within 3-5 business days.
- By August 21, 2020 – The Online Health Insurance Waiver must be completed in order to have the health insurance charge reversed within 3-5 business days.
- After August 21, 2020 – The health insurance charge will remain on the student account until paid. THIS CHARGE WILL NOT BE REVERSED.
* Health insurance premium charge date subject to final approval from the CA Division of Insurance for the 2020/2021 insurance plan benefits and premium.
The following types of insurance plans/programs are not acceptable and will not be considered:
- Insurance plans called Travel Insurance do not provide acceptable coverage and may not be used for insurance coverage while at Santa Clara University.
- Short Term Medical Plans that are available to purchase on a weekly or monthly basis.
- Socialized medicine policies, including Canadian policies are not acceptable as insurance coverage while at Santa Clara University.
- International insurance plans that are underwritten in a country outside of the United States.
- California Medi-Cal health plans that do not have assigned benefit coverage in Santa Clara County, California, US. Your Medi-Cal must have assigned benefits in Santa Clara County, California, US.
- Out-of-state Medicaid insurance plans do not cover students in California and thus is not eligible coverage to complete the waiver form.
- Health Insurance plan must be in place for the entire time you are an enrolled student at the university.
In addition, your health insurance plan must include the following benefits/services:
- Health insurance plans must provide benefits for Medical Evacuation and Repatriation of Remains. A minimum of $50,000 is required for Medical Evacuation and a minimum of $25,000 is required for Repatriation of Remains. (International Student requirement)
- Health insurance policy must provide unlimited lifetime maximum coverage. Benefits cannot have a specific maximum amount.
- Pre-existing conditions must be covered (with no waiting period).
- Health insurance plans must provide coverage for inpatient and outpatient hospitalization in Santa Clara County, California, US.
- Health insurance plans must provide access to local doctors, specialist, hospitals and other health care providers in emergency and non-emergency situations in Santa Clara County, California, US.
- Health insurance plans must provide coverage for lab work, diagnostic x-rays, emergency room treatment, ambulance services and prescription coverage in Santa Clara County, California, US.
- Health insurance plans must provide coverage for inpatient and outpatient mental health.
F-1 VISA STUDENTS
All F-1 visa international students, regardless of number of units, must be enrolled in the SCU-sponsored health insurance plan unless the student meets the waiver exception below. Please see Cowell website at www.scu.edu/cowell/insurance for detailed information.
- Currently an enrolled dependent on a spouse/parent/partner or employee US based and Affordable Care Act compliant plan.
J-1 VISA STUDENTS
All J-1 visa international students, regardless of number of units, will be automatically enrolled into the SCU-sponsored health insurance plan.
All law students, regardless of their insurance, are welcome to use the Cowell Health Center at any time. The Cowell Center does not bill insurance companies. All charges will be posted to your student account. Students may request a receipt for charged services to submit to their insurance company for any reimbursement according to their plan benefits.
Health History and Immunization Record
All first year students are required to complete the Cowell Center’s Health History form.
Beginning with the 2020/2021 academic year, Santa Clara University will require all first year students to have had the Measles, Mumps and Rubella (MMR) vaccine. Additionally, all first year students living on campus must have the Meningitis vaccines which includes the Meningococcal conjugate vaccine (Menactra or Menveo) AND the Meningococcal B vaccine – Bexsero or Trumenba. First year students coming from countries labeled as high Tuberculosis (TB) burden countries by WHO (the World Health Organization) are required to have TB screening/skin test.
Please visit the Cowell Center website at https://www.scu.edu/cowell/student-health-services-shs/medical-services/immunization-services/ or see a list of those counties at https://www.vdh.virginia.gov/content/uploads/sites/175/2020/01/High-Burden-TB-Countries-2020.pdf for more details.
You must submit an official immunization record from your doctor of your full immunization record.
Name and Address Changes
Address, e-mail address, and phone number changes should be made through the eCampus system. All changes should be made immediately to ensure that students receive important information from the law school in a timely manner. Name changes must be submitted to the Santa Clara University Office of the Registrar. Please refer to https://scu.edu/registrar/frequently-asked-questions/ for additional information.
Santa Clara University prohibits discrimination on the basis of race, color, ethnicity, ancestry or national origin, religion or religious creed, age (over 40), sex, gender expression, gender identity, sexual orientation, marital status, registered domestic partner status, veteran or military status, physical or mental disability (including perceived disability), medical condition (including cancer related or genetic characteristic), pregnancy (includes childbirth, breastfeeding, and related medical conditions), or any other protected category as defined and to the extent protected by law in the administration of its educational policies, admissions policies, scholarships and loan programs, athletics, or employment-related policies, programs, and activities; or other University administered policies, programs, and activities. Additionally, it is the University’s policy that there shall be no discrimination or retaliation against employees or students who raise issues of discrimination or potential discrimination or who participate in the investigation of such issues.
The Director of Equal Opportunity and Title IX coordinates and oversees the prompt response, impartial and thorough investigation, and equitable and timely resolution to all instances of discrimination and harassment, sexual harassment, and other forms sexual misconduct involving students, faculty, and staff. The Director also tracks incidents and trends involving sexual misconduct, and serves as the principal contact for government and external inquiries regarding civil rights compliance and Title IX. Inquiries about this policy or to report an incident of discrimination, harassment, retaliation, or sexual misconduct should contact:
Belinda Guthrie, Director of Equal Opportunity and Title IX
Santa Clara University | Office of Equal Opportunity and Title IX
500 El Camino Real | Santa Clara, CA 95053
Office Location: Loyola Hall, Suite 140, 425 El Camino Real, Santa Clara, CA 95053
Main Office: 408-551-3043 | Direct Line: 408-554-4113
Contact the SBA with questions and for pricing information.
Notice of Student Rights under the Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act of 1974 (FERPA) is the federal law that protects the confidentiality of the educational records of students maintained by the University and affords students certain rights with respect to those records. A student is any person who attends or has attended a class at the University, which includes courses taken through videoconference, satellite, internet, or other electronic and telecommunication technologies. Students’ rights under FERPA include:
The right to inspect and review educational records
Students have the right to inspect and review their education records. Students should submit a written request to the Office of the Registrar that specifies what records the students would like to inspect and review. Within 45 days of receipt of the request, the Office of the Registrar will make arrangements for access and will notify students of the time and place where the records may be reviewed.
Law Students have the right to inspect and review their educational records at the following offices:
- Official academic records, including application forms, admission transcripts, letters of acceptance, and a student’s permanent academic record are on file and maintained in the Office of the Registrar and the Student Services Office.
- Working academic files are maintained by the Office of Academic & Bar Success.
- Records related to a student’s nonacademic activities are maintained in the Office of the Senior Assistant Dean for Student Services.
- Records relating to a student’s financial status with the University are maintained in the various student financial services offices.
Certain records are excluded by law from inspection, specifically those created or maintained by a physician, psychiatrist, or psychologist in connection with the treatment or counseling of a student. Parents’ financial information, including statements submitted with scholarship applications, is also excluded by law from inspection. Third parties may not have access to educational records or other information pertaining to students without the written consent of the student about whom the information is sought.
The right to seek amendment to educational records
Students have the right to request the amendment of their educational records to ensure that those records are not inaccurate, misleading, or otherwise in violation of students’ privacy or other rights. Students who wish to seek an amendment to a record should write the University Registrar, clearly identify the part of the record they want changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify students in writing of the decision and their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to students when notified of the right to a hearing.
The right to consent to disclosure of educational records
Students have the right to consent to the disclosure of personally identifiable information contained in their educational records. In some instances, the University may disclose personally identifiable information from a student’s educational record without the student’s consent. One such instance is to a school official who has a legitimate educational interest in the record. A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position; a person elected to the Board of Trustees; or a person or entity under contract with the University who has been designated a school official by the University and is performing specific duties for the University that require a legitimate educational interest.
A school official has a legitimate educational interest if the official needs to review any educational records in order to fulfill his or her professional responsibility.
The University is authorized under provisions of FERPA to release directory information without the student’s prior consent, unless a student explicitly requests in writing that the University not do so and keep directory information confidential.
Directory information is designated as follows:
- Address: Campus post office box, local, and permanent addresses (residence hall and room numbers are not disclosed)
- Telephone number
- Email address
- Date and place of birth
- Major field of study
- Classification level/academic standing
- Dates of attendance (defined as academic year or quarter)
- Participation in officially recognized activities and sports
- Weight and height of members of athletic teams
- Degrees (including expected or actual degree date), honors and awards received, and dates
- Most recent educational agency or institution attended
Students may submit a Request to Prevent Disclosure of Directory Information form to the Office of the Registrar, which directs the University not to disclose directory information. Law students may also submit the form to the Law Student Services office. Once filed, the nondisclosure remains in effect until the beginning of the next academic year or a shorter period if designated by a student. Graduating students must notify the Office of the Registrar in writing to remove the nondisclosure from their record.
Former or current borrowers of funds from any Title IV student loan program should note carefully that nondisclosure will not prevent the University from releasing information pertinent to employment, enrollment status, current address, and loan account status to a school lender, subsequent holder, guarantee agency, the United States Department of Education, or an authorized agent.
The right to file a complaint with the U.S. Department of Education
Students have the right to file a complaint with the United States Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. Written complaints should be directed to the Family Policy Compliance Office, Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-5920.
For further information regarding Santa Clara University’s FERPA policy, please refer to www.scu.edu/ferpa/scu-ferpa-policy/, or contact the Office of the Registrar.
Title IX of the Education Amendments of 1972
Title IX is a federal civil rights law that prohibits discrimination based on the sex or gender of students and employees in educational institutions that receive federal financial assistance. Title IX states that: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.” Title IX promotes equity in academics and athletics programs and activities, and prohibits all forms of sex and gender-based discrimination, including sexual harassment and sexual violence.
Americans with Disabilities Act / Section 504 of the Rehabilitation Act of 1973
Santa Clara University, in compliance with state and federal laws and regulations including Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA), and the Americans with Disabilities Act Amendments Act (ADAAA) does not discriminate on the basis of disability in administration of its education-related programs and activities. The University is committed to providing individuals with disabilities including those with learning disabilities, ADHD, chronic health conditions, traumatic brain injuries, hearing impairments, physical disabilities, psychological disorders, visual impairments, and other health impairments equal access to the academic courses, programs, activities, services and employment opportunities, and strives in its policies and practices to provide for the full participation of individuals with disabilities in all aspects of University life.
For information concerning policies and procedures for students with disabilities, see the Office of Accessible Education (OAE) website, https://www.scu.edu/oae/. Students with disabilities who are registered with the OAE office may be qualified to receive accommodations, auxiliary aids or services based on supporting documentation. To register with OAE, contact the Director at 408-554-4109 or by email at firstname.lastname@example.org. Faculty and staff should contact Human Resources for information on how to request employee disability-related accommodations, auxiliary aids or services, https://www.scu.edu/hr/.
Students, faculty, and staff who believe they have been subjected to unlawful discrimination on the basis of disability, or have been denied access to services or accommodations required by law, should contact the Director of Equal Opportunity and Title IX, https://www.scu.edu/title-ix/
Title IX: Pregnant and Parenting Students
Santa Clara University is committed to maintaining an equitable learning environment and supporting the academic success of pregnant and parenting students. The University prohibits discrimination based on parental status, pregnancy, childbirth, false pregnancy, termination of pregnancy, or recovery from related conditions in all of its educational programs and activities pursuant to Title IX of the Education Amendments of 1972. Students may request an accommodation for pregnancy-related conditions or parenting responsibilities by contacting the University’s Director of Equal Opportunity and Title IX Coordinator, Loyola Hall, Suite 140, 425 El Camino Real, Santa Clara, CA 95050, email@example.com, (408) 554-3043, www.scu.edu/title-ix/.