1.0 Overview
Law Technology and Academic Computing processes over 600 recordings each academic year. Each year the number of recordings has increased, and it became clear that a policy covering our procedures and requirements was needed.

Michael Morales, our Classroom and Media Production Manager, is available as a resource to discuss options and coordinate services to best meet your needs. When in doubt, contact Michael Morales.

2.0 Purpose
The purpose of this policy is to outline the guidelines on which we accept recording requests. This allows us to control the amount of requests we receive onto which we can deliver the final product in a timely manner.

3.0 Scope
This policy applies to all students, faculty, and staff at the Santa Clara School of Law.

4.0 Policy

4.1 General Policy

  1. We will only accept requests by only faculty, staff, and organizations. No individual law students may make requests.
  2. Regular requests (classroom tapings, guest speakers, audio recordings) should be made at least 2 weeks in advance. If we receive the request less than 2 weeks in advance, our official policy is to reject the request., though we will refer you to alternative resources.
  3. Special events (anything other than a classroom recording) must be made at least 1 month in advance. Prep time is needed to discuss factors for said event.
  4. Events recorded anywhere else but law school buildings must be discussed with Michael Morales.
  5. Our turnaround time for recordings is 1-3 weeks. This time may vary based on the number of recordings we are processing.
  6. A consent form must be completed before a recording is to occur. The consent form may be signed at the event. The purpose of the consent form is to give us permission, in signature, to record.
  7. Any inquires regarding streaming must be directed to Michael Morales.
  8. If there are any issues regarding accepting a recording, the final decision will be made by Michael Morales.
  9. Our default final products are DVD format, ITunesU, or MP3 format.
  10. Please inform Michael Morales of all recording requests before adding them to the calendar.

5.0 Exceptions & Alternative Options

5.1 “Best Effort”

  1. Following the above guidelines will dramatically improve our ability to meet your needs. However, Law Technology will always make a best effort to accommodate all requests, even if they do not meet the official policy. However, we may not be able to fulfill your request.

5.2 Alternatives

  1. Media Services, a central university department, is also available. However, they operate on a “first come, first served” basis that is even more strict than our policy. Nevertheless, we are still willing to contact Media Services on your behalf to do what we can.

Any questions please contact Michael Morales.

Duplication Services

Duplication services are provided to faculty and staff only. We can make duplicates of DVD/CDs if they are content owned by the school. Copyrighted material will not be duplicated. A small run of 20 duplicates is possible, but if you are in need of more than 20 copies, a third party vendor will be recommended.