Frequently Asked Questions

Here we have gathered anticipated questions and answers. If your question is not answered here, please contact us and we will assist you.

How do I get reimbursed?

 

How do I obtain the reimbursement forms?

 

How long does it take to process a payment?

 

Where is my check?

 

What if my payment needs to be rushed?

 

Why must I submit original receipts?

 

How do I make a purchase?

 

How do I make a deposit?

 

How can I hire a student?

 

How do I get petty cash?

 

What if I'm missing a receipt?

 

 

 
 How do I get reimbursed?

 

*First identify what type of reimbursement you are requesting: travel or non-travel. Then on the left-hand menu, click on the correct identification for yourself, whether you are a Law Faculty, Law Staff, or Law Student. You will find the necessary form, fill it out, and then deliver it to LFO.

 

How do I obtain the reimbursement forms?

 

*All forms are located here.

 

 

How long does it take to process a payment?

 

*It takes approximately 7-14 business days to process a payment.

  

 

Where is my check?

 

*Contact the University Accounts Payable Office for status inquiries. LFO is responsible for checking correct funding sources, that budgets have not been exceeded, and policies have been complied with. The University Finance Office is responsible for cutting and mailing your check (with the exception of payroll inquiries, which should be directed to Human Resources). LFO has no information regarding the status of the Accounts Payable Office. However, that office generally takes 2-3 weeks to process payment. If needed, LFO can provide you with your voucher number and the date your disbursement request was processed in our office if you submit your request in writing to LFO (include contact information) or by email to: lawfinance@scu.edu

 

 

What if my payment needs to be rushed?

 

*Negotiate and coordinate rush payment processing directly with the Accounts Payable Office. LFO will not administer your rush request, but, if requested, will return approved paperwork to the budget manager for hand delivery to the Accounts Payable Office. The request must be in writing and accompany the paperwork. The budget manager must provide sufficient contact information in order to be notified when the paperwork is complete. No person other than the budget manager may pick up paperwork and paperwork not picked up by the end of the day will be re-added to the non-rush requests and delivered to Accounts Payable on the next campus mail run.

 

Why must I submit original receipts?

 

*We require original receipts in order to prevent any duplicate payments from occurring. Copies of receipts should be kept for your own record.

 

 

How do I make a purchase?

 

*If you are interested in purchasing office supplies, business cards, and/or name plates, please fill out the associated form and send your request to LFO. We will contact you once your purchase has been delivered and is ready for pick-up from our office.

 

How do I make a deposit?

*First identify which type of deposit you are trying to make, then go to the related page. Cash, Check, or Credit Card.

 

How can I hire a student?

 

*LFO does not handle student employment any longer. In order to hire an assistant, please contact Lisa Willet, the Director of Faculty Support Services. You can reach her at (408) 554-5494 or LWillet@scu.edu.

 

How do I get petty cash?

 

*First fill out the Petty Cash Request Form with required signatures and fund string. Then submit the request to the LFO. You will then receive the processed paperwork in your mailbox. Bring the paperwork to the Cashier/Bursar's office in order to obtain cash. Remember to keep all original, itemized expense receipts and remaining cash to submit to the LFO for clearing.

*Only faculty and staff are allowed to request Petty Cash.

 

What if I have a missing receipt?

 

* If you are missing a receipt when trying to get reimbursed, you will need to fill out the Missing Receipt Form. In this form you will need to explain the reasons for not having the receipt. If your reason is valid, then the LFO will process your reimbursement.