Bannan Hallways

Outside vendors and for-profit organizations may reserve table space in Bannan’s east hallway through the SBA. Student groups also may reserve space in the east hallway through the SBA.

Bulletin Boards

There are assigned bulletin boards located in the Bannan, Bergin and Heafey buildings with information regarding reading assignments, registration, and other important information. Each bulletin board is labeled. Boards may be used for the subjects listed only.

Cell Phone Policy

The following policy applies to the entire law school community:

  1. Cell phones are allowed in the classrooms and library only if all forms of audible ringing and/or beeping are turned off. In these two locations, all cell phones may be operated in the vibrating mode.
  2. If a call is received on a cell phone in either the library or the classrooms, it should be taken outside. Speaking on a cell phone, no matter how quietly, is not allowed in the classrooms or the library.

Clery Act

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Santa Clara University annually collects information about campus crimes and other reportable incidents as defined by the law. Information presented in compliance with this act is made available to assist current and potential students and employees in making informed decisions regarding their attendance or employment at the University. These reports and other information about the law are available on the Campus Safety website. It is the policy of Santa Clara University that the campus community will be informed on a timely basis of all reports of crime and other information affecting the security of our campus and the personal safety of our students, faculty, staff, and guests.

Display Cabinets

The Student Services Office controls the use of the display cabinets located in Bannan. The Office of the Associate Dean controls display cabinets located in Heafey. Law school staff, faculty, and students wishing to sponsor a display should submit a request to the appropriate office. Proposed displays are subject to approval by law school administration.

E-Mail Accounts

Students are expected to activate their SCU e-mail account. Official administrative announcements are sent via e-mail, and students are responsible for checking their e-mail regularly and keeping themselves informed. Once an e-mail has been sent to a student’s SCU e-mail account, the student is considered to have been officially notified.

International Students

Any type of work, paid or unpaid, done for an off-campus company or organization requires CPT authorization. If you have any assignment or project like this in one of your classes, please visit International Student Services (ISS) in the Global Engagement Office BEFORE engaging in the activity.

The university is now required to terminate the SEVIS record of any student found to be engaged in unauthorized employment. If you have any doubt about what constitutes employment, please come see ISS BEFORE engaging in any type of productive activity, paid or unpaid, for an off-campus company or organization. It is better to be safe than sorry.

CPT Courses: Off-campus externships still require CPT. Please see the course descriptions from your school for more details.

CPT Requests: As before, CPT authorization is provided by appointment only. In addition, the forms to request CPT have been updated to meet the federal requirements and only the updated forms will be accepted. Please find the updated form and instructions at: http://scu.edu/studentlife/iss/employment/Curricular-Practical-Training.cfm

CPT appointments can be made in person at the Global Engagement Office or via telephone, 408.551.3019.

In addition to the eligibility criteria set forth by the International Student Services Office, law students must successfully complete their first year and be in good academic standing in order to apply for Curricular Practical Training or Optional Practical Training. A determination of good academic standing cannot be made until all first-year final grades have been submitted.

Please refer to the International Student Services website: https://www.scu.edu/globalengagement/international-students/working–academic-internships/ for more information.

Gender-Based Discrimination and Sexual Misconduct Policy Purpose Statement

Santa Clara University is committed to providing an environment free of gender-based discrimination, including sexual harassment, sexual misconduct, sexual violence and assault, relationship (dating and domestic) violence, and stalking. The University provides resources and reporting options to students, faculty, and staff to address concerns related to gender-based discrimination and sexual misconduct prohibited by Title IX and University policy, and, through training and education, works to prevent its occurrence. The University seeks to provide a consistent, caring, and timely response when sexual and gender-based misconduct occurs within the University community. When the University becomes aware of allegations of sexual misconduct, it will take prompt and effective action. This action may include an initial assessment of safety and well-being, implementing interim remedies at no cost to the complainant for protection and support, discussing how the complainant wishes to proceed, initiating an investigation, and identifying appropriate avenues for resolution. The University’s response will be overseen by the EEO and Title IX Coordinator.

The University’s Gender-Based Discrimination and Sexual Misconduct Policy applies to all students, faculty, and staff, and includes any individual regularly or temporarily employed, studying, living, visiting, or serving in an official capacity at Santa Clara University (including volunteers and contractors).  The  policy applies to both on-campus and off-campus conduct and to online actions that have a potential or actual adverse impact on any member of the University community, or  which substantially interfere with a  person’s ability to participate in University  activities, or which could affect a substantial University interest or its educational mission.

Policy Statement on What Constitutes Consent

The University adheres to California’s definition of affirmative consent for sexual activity. “Affirmative consent” means affirmative, conscious, and voluntary agreement to engage in sexual activity. Under this definition, “No” always means “No.” “Yes” means  “Yes” only if it is a clear, knowing, and voluntary consent to any sexual activity.  Affirmative consent must be ongoing throughout a sexual activity and can be revoked at any time. The existence of a dating relationship between the persons involved, or the fact of past sexual relations between them, should never by itself be assumed to be an indicator of consent. Fully informed consent means that a person understands the details of a sexual interaction (who, what, when, where, why, and how).

It is the responsibility of each person involved in the sexual activity to ensure that he or she has the affirmative consent of the other or others to engage in that activity. Consent can be given by words or action, but non-verbal consent is not as clear as talking about what a person does or does not want sexually. Consent to some form of sexual activity cannot be automatically taken as consent to any other form of sexual activity. Silence–without actions demonstrating permission–cannot be assumed to show consent.  Consent is also not voluntary if forced or coerced. Coercing a person into sexual activity violates the University’s policy in the same way as physically forcing someone into sexual activity. Because alcohol or drug use can impair the capacity to consent, sexual activity while under the influence of alcohol or drugs raises questions about consent.  It shall not be a valid excuse that the accused (hereafter “respondent”) believed that the reporting party (hereafter “complainant”), affirmatively consented to the sexual activity if the accused knew or reasonably should have known that the complainant was unable to consent to the sexual activity.

Reporting Options

There are several ways to report an incident of gender-based discrimination, sexual misconduct, sexual violence, intimate partner violence, and stalking.

  • For immediate, emergency assistance or to report a crime, students should call the City of Santa Clara Police Department: dial 911 or call Campus Safety Services: dial 408-554-4444.For immediate, emergency assistance or to report a crime, students should call the City of Santa Clara Police Department: dial 911 or call Campus Safety Services: dial 408-554-4444.
  • Students wishing to seek confidential assistance may do so by speaking with professionals who have the privilege of maintaining confidentiality except in extreme cases of immediacy of threat or abuse of a minor. Confidential resources include on- and off-campus mental counselors, health service providers, advisors available through the University’s Violence Prevention Program, local rape crisis counselors, domestic violence resources, and members of the clergy and chaplains.
  • Students may report incidents and seek support from University officials, including the EEO and Title IX Coordinator, Office of Student Life, Residence Life (including Community Facilitators, Resident Directors, Assistant Resident Directors, Neighborhood Representatives, and Assistant Area Coordinators), Spirituality Facilitators, Housing, Athletics and Recreation, Center for Student Leadership, Drahmann Center, Disability Resources, Career Center, and Campus Ministry. Theses University resources are required to report incidents to the EEO and Title IX coordinator, who will oversee investigation and resolution process. At the time a report is made, a complainant does not have to decide whether or not to request disciplinary action.

For more information about reporting, response, and adjudication, please see the University’s Gender-Based Discrimination and Sexual Misconduct Policy or contact the EEO and Title IX Coordinator, Belinda Guthrie, 900 Lafayette St, Suite 100, 408-554-4113, bguthrie@scu.edu, or the Violence Prevention Program Coordinator, Olga Phoenix, 862 Market Street, 408-554-4409, ophoenix@scu.edu.

Health Insurance

Santa Clara University requires all degree seeking students enrolled at least half-time in their school or college to have health insurance (excluding certificate and online programs).  In addition, all F-1 and J-1 visa students must have health insurance regardless of type of degree or number of units.   All J-1 students should contact the Global Engagement Office at Santa Clara University for assistance with their insurance enrollment.  This requirement helps to protect against unexpected high medical cost and provides access to quality health care.

Students may purchase the university sponsored United Healthcare PPO Student Health Insurance Plan, but are not required to if they can provide proof of other insurance coverage comparable to the United Healthcare PPO Student Health Insurance Plan.  The United Healthcare PPO insurance plan begins on August 15, 2016 and terminates on August 14, 2017.  The annual premium cost is $2,896.00.   Students with comparable health insurance must complete the Online Waiver Form with their own insurance information prior to the August 19, 2016 FINAL waiver deadline date.  To access the waiver and enrollment form please go to www.scu.edu/cowell/insurance and click on Click Here located on the page You will be taken to the Gallagher Student Login Page for Santa Clara Students.  In the Student Access column on the left click the option Student Waive/Enroll and follow the prompts.

All students will be subject to the waiver and insurance billing process below:

  • By July 27, 2016 – Health Insurance Waiver must be completed to avoid being charged $2,896.00 to your student account for the annual health insurance.
  • After July 27, 2016 – Online Health Insurance Waiver form must be completed by the law waiver deadline date of August 19, 2016 in order to have the health insurance charge reversed from the student account within 3-5 business days.
  • After August 19, 2016 – The health insurance charge will remain on the student account until paid.  THIS CHARGE WILL NOT BE REVERSED and must be paid along with all late payment fees.

All F-1 visa international students, regardless of number of units, must be enrolled in the SCU-sponsored health insurance plan unless the student meets one of the waiver exceptions below.  Please see Cowell website at www.scu.edu/cowell/insurance for detailed information.

  • Currently an enrolled dependent on a spouse/parent or partner US based and Affordable Care Act compliant plan.
  • Attending SCU through the Saudi Arabian Cultural Mission (SACM) program and currently enrolled in the SACM-sponsored United Healthcare insurance plan.
  • Currently enrolled in Santa Clara County Medi-Cal.

The following types of insurance plans/programs are not acceptable and will not be considered:

  • Insurance plans that are called Travel Insurance do not provide acceptable coverage and may not be used for insurance coverage while at Santa Clara University.
  • Short Term Medical Plans that are available to purchase on a weekly or monthly basis
  • Socialized medicine policies, including Canadian policies are not acceptable as insurance coverage while at Santa Clara University.
  • International insurance plans that are underwritten in a country outside of the United States.
  • California Medi-Cal health plans that do not have assigned benefit coverage in Santa Clara County, California, US. Your Medi-Cal must have assigned benefits in Santa Clara County, California, US.
  • Out-of-state Medicaid insurance plans do not cover students in California and thus is not eligible coverage to complete the waiver form.
  • Health Insurance plan must be in place for the entire time you are an enrolled student at the university.

In addition, your health insurance plan must include the following benefits/services: 

  • Health insurance plans must provide benefits for Medical Evacuation and Repatriation of Remains. A minimum of $50,000 is required for Medical Evacuation and a minimum of $25,000 is required for Repatriation of Remains. (International Student requirement)
  • Health insurance policy must provide unlimited lifetime maximum coverage. Benefits cannot have a specific maximum amount.
  • Pre-existing conditions must be covered (with no waiting period).
  • Health insurance plans must provide coverage for inpatient and outpatient hospitalization in Santa Clara County, California, US.
  • Health insurance plans must provide access to local doctors, specialist, hospitals and other health care providers in emergency and non-emergency situations in Santa Clara County, California, US.
  • Health insurance plans must provide coverage for lab work, diagnostic x-rays, emergency room treatment, ambulance services and prescription coverage in Santa Clara County, California, US.
  • Health insurance plans must provide coverage for inpatient and outpatient mental health.

All law students, regardless of their insurance, are welcome to use the Cowell Health Center at any time.  The Cowell Center does not bill insurance companies.  All charges will be posted to your student account.  Students may request a receipt for charged services to submit to their insurance company for any reimbursement according to their plan benefits.

Bannan Student Lounge

The lounge is intended for use by law students only. Student mail folders are for law school business only. Outside vendors and agencies are prohibited from “stuffing” these folders. Student groups may reserve lounge table space through the SBA to sell event tickets or promote other activities. Outside vendors and for-profit organizations may not reserve space in the lounge or conduct any type of product sales.

Name and Address Changes

Address, e-mail address, and phone number changes should be made through the eCampus system. All changes should be made immediately to ensure that students receive important information from the law school in a timely manner.

Name changes must be submitted to the Office of the Registrar. Please refer to https://scu.edu/registrar/frequently-asked-questions/  for additional information.

Nondiscrimination Policy

Santa Clara University prohibits discrimination and harassment on the basis of race, color, religious creed, sex, gender, gender expression, gender identity, sexual orientation, religion, marital status, registered domestic partner status, veteran status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, genetic information, or any other consideration made unlawful by federal, state, or local laws in the administration of its educational policies, admissions policies, scholarships and loan programs, athletics, or employment-related policies, programs, and activities; or other University-administered policies, programs, and activities.

Additionally, it is the University’s policy that there shall be no discrimination or retaliation against employees or students who raise issues of discrimination or potential discrimination or who participate in the investigation of such issues. The University will provide reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability under the law.

Inquiries regarding equal opportunity policies, the filing of grievances, or requests for a copy of the University’s grievance procedures covering discrimination and harassment complaints should be directed to:

Belinda Guthrie

EEO and Title IX Coordinator

Office of EEO and Title IX

Santa Clara University

900 Lafayette Street, Suite 100

Santa Clara, CA 95050

408-554-4113

bguthrie@scu.edu

Student Announcement Channel

The Student Announcement Channel (SAC) is a resource for law students, staff, faculty, alumni, and guests of the law school and University. It is available in the Heafey Law Library lobby and Bannan Hall, as well as anywhere Link TV is available.

  1. Advertising on the SAC is available only for events or news of interest to University law students. Law Student Organizations wishing to post an announcement must submit their announcement to the SBA Director of Internal Communication for approval and posting.
  2. The law school reserves the right to deny any advertisement that is deemed inappropriate for the purpose of the SAC.
  3. The law school reserves the right to deny any predesigned ad based on appearance.
  4. Content is the responsibility of the submitter. The law school may edit content if it is too lengthy.
  5. Content must fall within one of the following areas:

a. Events on campus
b. Events off campus, sponsored by the law school or a University entity
c. Deadlines/timelines
d. Job announcements approved by the Office of Career Management

Personal messages, philosophical statements, and other messages beyond these four areas will not be included. The depiction of alcohol will follow current university alcohol policy.

Student Lockers

Lockers are available for rent in Bannan Hall. The SBA rents lockers during summer Orientation and during the first week of school. Contact the SBA with any questions regarding locker rental.

Student Mail Folders

Each student is assigned a mail folder in the Bannan Student Lounge for school correspondence only. The law school is not responsible for distributing personal first class mail; be sure to inform family and friends of an appropriate mailing address. Students who have requested non-disclosure (see below) are not provided with a mail folder unless they request one.

Student Records and Release of Information

The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the confidentiality of the University records of Santa Clara University students. A student is any person who attends or has attended a class, which includes courses taken through videoconference, satellite, Internet, or other electronic and telecommunication technologies, and for whom the institution maintains education records. The University is authorized under provisions of the Act to release directory information to any person on request, unless a student explicitly requests in writing that the University not do so and keep directory information confidential.

A student’s directory information is designated as follows:

  • Student’s name
  • Address: Campus post office box, local, and permanent addresses (residence hall and room numbers are not disclosed)
  • Telephone number
  • Email address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Classification level/academic standing
  • Dates of attendance (defined as academic year or quarter)
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees (including expected or actual degree date), honors and awards received, and dates
  • Most recent educational agency or institution attended

During the registration period and throughout the academic year, students may request in writing through the Student Services office or the Office of the Registrar that directory information be kept confidential. Once filed, the request remains in effect until the beginning of the next academic year or a shorter period if designated by the student. Graduating students must notify the Office of the Registrar in writing to remove the nondisclosure notation from their record. The University is authorized under FERPA to release educational and directory information to appropriate parties without consent if the University finds an articulable and significant threat to the health or safety of a student or other individuals in light of the information available at the time.

Former or current borrowers of funds from any Title IV student loan program should note carefully that requests for nondisclosure of information will not prevent the University from releasing information pertinent to employment, enrollment status, current address, and loan account status to a school lender, subsequent holder, guarantee agency, the United States Department of Education, or an authorized agent.

Students have the right to inspect and review their educational records at the following offices:

  • Official academic records, including application forms, admission transcripts, letters of acceptance, and a student’s permanent academic record are on file and maintained in the Office of the Registrar and the Student Services Office.
  • Working academic files are maintained by the Office of Academic & Bar Success.
  • Records related to a student’s nonacademic activities are maintained in the Office of the Senior Assistant Dean for Student Services.
  • Records relating to a student’s financial status with the University are maintained in the various student financial services offices.

Certain records are excluded by law from inspection, specifically those created or maintained by a physician, psychiatrist, or psychologist in connection with the treatment or counseling of a student. Parents’ financial information, including statements submitted with scholarship applications, is also excluded by law from inspection. Third parties may not have access to educational records or other information pertaining to students without the written consent of the student about whom the information is sought.

Students have the right to request the amendment of their educational records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights. Students may direct complaints regarding academic records to the dean of the college or school in which they are enrolled or to the University registrar. In addition, students have the right to file a complaint with the United States Department of Education concerning alleged failures by the University to comply with the requirements of the Act. Written complaints should be directed to the Family Policy Compliance Office, Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-5920.

For further information regarding Santa Clara University’s FERPA policy, please refer to https://www.scu.edu/ferpa/scu-ferpa-policy/.

Title IX and Americans with Disabilities Act

The Americans With Disabilities Act, As Amended Requires That The University Ensure That All Students Have Equal Access To Academic And University Programs. Students With Disabilities Who Are Registered With The Disabilities Resources Office May Be Qualified To Receive An Accommodation, Auxiliary Aid Or Service Based On Supporting Documentation.  The Federal Department Of Education Has Issued A Clarification Of Laws Associated With Title IX And Class Attendance. To Be In Compliance With Title IX, A School Must Offer Appropriate Accommodation To A Student Whose Absence Is Related To Pregnancy Or Childbirth For As Long As The Student’s Doctor Deems The Absence To Be Medically Necessary.

See “Supporting the Academic Success of Pregnant and Parenting Students under Title IX of the Education Amendments of 1972,” U.S. Department of Education, Office for Civil Rights, June 2013.